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Presentation Guidelines / FAQs

Oral Abstract Presentations

Oral abstract presentations are 15 minutes. Please plan your talk to be 12 minutes in length, allowing for a few minutes of Q&A.

Please sit towards the front of the room in the session in which you present. The session chair will introduce and monitor the length of your presentation.

All mobile phones must be turned off while you are presenting. Mobile phones on silent will cause feedback with the microphones. A laser pointer and slide advancer will be available at the podium for your use.

All presenters must use the laptop computers provided by the conference. Computers will be equipped with Mac and PC software in all session rooms. Computers are provided for oral abstract presentations in each session room. There will be a PC available onsite with all received presentations to make any last-minute changes, or to test your presentation file. Personal laptops may not be used.

Poster Presentations

All posters will be displayed on Monday and Tuesday. Posters should be mounted Sunday afternoon between 12:00 – 13:00 and should be removed Tuesday after 11:30. Poster presentation space is limited to the dimensions of 44 in. x 44 in. (112 cm. x 112 cm.). Push pins will be provided on-site to affix your poster to the display board.

Poster sessions are scheduled based on topic and the last two digits of your poster number. Odd-numbered poster boards will present on Monday and even-numbered poster boards will present on Tuesday.

Poster Session (odd numbered)

Monday, 28 February

10:00 – 11:30 ET

Poster Session (even numbered)

Tuesday, 1 March

10:00 – 11:30 ET

At least one of the authors must be present at the poster during the presentation session designated for the poster topic.

Note: Posters not removed during the designated dismantle times listed above will be discarded.

Format Requirements

Poster presentation space is limited to the dimensions of 44 in. x 44 in. (112 cm. x 112 cm.). Dimensions are listed width x height.

Posters should be easily read at a distance of 1.5 meters (see Components and Design of a Poster one page 2 for font sizes).

A poster printed on one large sheet of matte or semi-gloss paper is encouraged.

Layout

  • Include the title of the presentation in large letters, the authors' names, and the institution(s) where the work was completed at the top center of the poster.
  • Poster numbers will be provided onsite and will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text.
  • Only text, graphs, photographs, and artwork may be placed on the poster board

Components and Design of the Poster

  • The heading comprises a title for the research project, author names, and author affiliations (including city and country). Headings have more impact in a sans serif font such as Helvetica or Arial.
  • Title (no smaller than 72 points, preferably in a sans serif font)
  • Author names (no smaller than 36 points, preferably in a sans serif font)
  • Affiliations (no smaller than 26 points, preferably in a sans serif font)

Abstract

The abstract summarizes the main results succinctly.

Body

The body text of the poster will describe background, methodology, results, and interpretation. Body text should be no smaller than 16 points and preferably in a serif font such as Times New Roman or Garamond.

Graphics

The graphics are essential for an effective poster. Include captions below each graphic. Captions for graphics should be no smaller than 14 points and preferably in a serif font. Graphics should be understandable without recourse to a detailed text caption.

Conclusions

Conclusions should be clear and succinct and provide "take home" messages.

Questions? Contact the conference planner at alex@conferencesolutionsinc.com or call 503.244.4294 x1002.


US HUPO 

1300 SE Stark Street, Suite 307

Portland, OR 97214, USA 

505.989.4876

office@ushupo.org

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